UW Online Privacy Statement

20180702_rev01 · COMPARED WITH 20180301_rev01 · ARCHIVE SNAPSHOT, DATE APPROXIMATE

Full text changes — 20180301_rev01 to 20180702_rev01

11This Online Privacy Statement applies to this website, which is published by a University of Washington (UW) education, research, patient care or service area. The UW is committed to respecting individuals' privacy. By choosing to continue to use this UW website, you agree to the UW's collection and use of personal information and non-personal information as described in this Online Privacy Statement. This Online Privacy Statement only governs the use and disclosure of information collected through this website.
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3### Collection of Information
3### **Collection of Information**
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5The UW automatically collects information, including but not limited to:
5The UW automatically collects the following information:
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77- The Internet Protocol (IP) address and name of the Internet domain you used to access the Internet;
88- The URL of the website from which you linked directly to the UW website;
99- The date and time you accessed the UW website;
1010- The pages you visited, including the information requested through your browser, the response from your browser, the size of the page you received in response to the request, and the marketing email or web page that referred you to the page you visited; and
1111- The web browser and operating system you used to access the UW website.
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13Additionally, the UW may request that you provide certain personal information such as name, username, email address, mailing address, telephone numbers, or social network account information. The UW may aggregate information collected from your visit to this website with other information at the UW. The collection and use of personal information may be applicable to supplemental and more specific notification or consent terms. Please see [Provide Privacy Notice](https://privacy.uw.edu/design/provide-privacy-notice/) webpage for examples of specific privacy notices.
13Additionally, the UW may request that you provide certain personal information such as name, username, email address, mailing address, telephone numbers, or social network account information. The UW may aggregate information collected from your visit to this website with other information at the UW.
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15### Use of Information
15### **Use of Information**
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17The UW may use information collected from your visit to this website as defined in the Website Terms and Conditions of Use, or to:
17The UW will only use your personal data on a lawful basis to fulfill a legitimate interest of the UW. The UW may use information collected from your visit to this website to:
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1919- Manage and improve the user experience and preferences associated with this website and UW communications;
20- Foster further communications and/or invite you to events the UW thinks may be of interest to you;
21- Optimize and personalize your relationship with the UW;
22- Fulfill your requests for services or materials;
23- Conduct research or surveys;
20- Track how often people gain access to or read the UW content;
21- Foster further communications and manage your subscription(s) to UW publications;
22- Invite and/or register you (upon request) to events that may be of interest to you;
23- Optimize and personalize your online interactions with the UW;
24- Fulfill your online requests for goods or services;
25- Conduct online research, education, training, or surveys;
2426- Identify anomalies in web traffic in order to help protect personal and UW institutional information; and
2527- Exercise the UW's legal rights, defend against legal claims, or respond to subpoenas, court orders, or other legal processes.
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27### Disclosure or Sharing of Information
29The collection and use of personal information for any other purpose than described herein requires supplemental and more specific notification or consent. Please see [Provide Privacy Notice](https://privacy.uw.edu/design/provide-privacy-notice/) and [Obtain Consent](https://privacy.uw.edu/design/obtain-consent/) webpages for specific examples.
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29The UW may use third party service providers and suppliers to facilitate this website or the services the UW provides. Those providers and suppliers may have access to the information the UW collects in order to fulfill their obligations to the UW. The UW is a state agency, and as such may disclose or share information in recognition of applicable state, federal, or international laws. This includes, but is not limited to the Washington Public Records Act, Revised Code of Washington 42.56.
31### **Disclosure or Sharing of Information**
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31### Collection Methods
33The UW may use third party service providers and suppliers to facilitate this website or the services the UW provides. Those providers and suppliers may have access to the information the UW collects in order to fulfill their obligations to the UW. The UW is a state agency, and as such may disclose or share information in recognition of applicable state, federal, or international laws. This includes, but is not limited to the [Washington Public Records Act, Revised Code of Washington 42.56](http://apps.leg.wa.gov/RCW/default.aspx).
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35### **Collection Methods**
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3337The UW may use various technologies such as cookies, applets, scripts, server logs, custom URL parameters, tracking images, information and correspondence, or web analytics to collect information. Depending on your browser you may be able to disable certain collection methods. This may limit your ability to use some features of this website.
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35### Non-UW Websites
39### **Non-UW Websites**
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3741The UW may provide links on this website to other non-UW websites. The UW may also partner with third parties to place UW related ads on non-UW websites. Your use of non-UW websites is subject to the terms and conditions or privacy statements of the providers of those websites.
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39### Data Protection
43### **Data Protection**
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41The UW strives to protect information through measures described in the UW Administrative Policy Statement 2.2 University Privacy Policy and 2.6 Information Security Controls and Operational Practices. Due to the rapidly evolving and interconnected nature of information systems and technologies, the protection of information cannot be guaranteed.
45The UW strives to protect information through measures described in the UW Administrative Policy Statements [2.2 University Privacy Policy](http://www.washington.edu/admin/rules/policies/APS/02.02.html) and [2.6 Information Security Controls and Operational Practices](http://www.washington.edu/admin/rules/policies/APS/02.06.html).
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43### Children or Minors
47### **Children or Minors**
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45The UW does not knowingly collect personal information from children or minors as defined by the Children's Online Privacy Protection Act (COPPA).
49The UW does not knowingly collect personal information from children or minors as defined by the Children's Online Privacy Protection Act (COPPA) on its general websites. The collection and use of personal information from children or minors for other purposes is subject to supplemental and more specific notification or consent terms. Please see [Provide Privacy Notice](https://privacy.uw.edu/design/provide-privacy-notice/) and [Obtain Consent](https://privacy.uw.edu/design/obtain-consent/) webpages for specific examples.
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47### Questions
51### **Retention**
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49If you have questions about the collection or use of information you should contact the UW organizational area to which you provided your information. If your privacy related questions or concerns are not addressed after contacting the UW organizational area, you may contact the UW Privacy Office via uwprivacy@uw.edu.
53The UW retains your data for at least the minimum required retention according to applicable [UW Records Retention Schedule(s)](https://finance.uw.edu/recmgt/retentionschedules) or for the duration of your relationship with the UW.
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51### Changes to this Online Privacy Statement
55### **Additional Rights You May Have Regarding Your Data**
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57Applicable laws may give you additional rights to request access to, or to request the erasure, correction or transfer of, your data. For example, the European Union's General Data Protection Regulation (EU GDPR) provides certain rights to persons who were/are residing in the European Union when data were/are collected. If the EU GDPR applies to your data then you may ask to see your data or request, to the extent allowed by law, to have your data corrected or erased. You may also object to or request restrictions on how your data will be processed. You may ask that your data be forwarded or transferred to another organization. Finally, to the extent allowed by law, you may withdraw consent you have given to certain data processing, without penalty. If you do decide to withdraw consent at a later date, your withdrawal will not affect the legality of the processing of your data up to that point.
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59### **Questions**
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61If you have questions about the collection or use of information you should contact the UW organizational area to which you provided your information. The individual responsible for decisions about the online collection, use and protection of personal data that is described herein and is subject to EU GDPR is identified as the EU GDPR Controller on the organizational website.
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63If your privacy related questions or concerns are not addressed after contacting the UW organizational area to which you provided data, then you may also contact:
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65Ann Nagel
66Institutional Privacy Official
67Associate Vice Provost for Privacy
68EU GDPR Data Protection Officer
69UW Privacy Office
70[uwprivacy@uw.edu](mailto:uwprivacy@uw.edu)
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72### **Changes to this Online Privacy Statement**
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5374The UW may periodically update this Online Privacy Statement. The revised statement will be posted at uw.edu/online/privacy.
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55February 27, 2018
76Updated May 24, 2018