Informa Privacy Notice

ARCHIVED 2021-10-02, DATE APPROXIMATE · VERSION 20211002_rev01 · COMPARED WITH 20191001_rev01

Full text changes — 20191001_rev01 to 20211002_rev01

COLOUR MARKS THE SEVERITY OF A FLAGGED CLAUSE · + AND − MARK ADDED AND REMOVED

 Informa is structured into five operating divisions: Informa Connect, Informa Intelligence, Informa Markets, Informa Tech and Taylor & Francis.
 Within these divisions there are sector-focused businesses and product, event and service brands. Usually when we interact with you it will be through one of these brands. The Informa Group legal entity that is responsible for personal data (referred to as the data controller in the EU and referred to as the Informa Controller in this Privacy Policy) will be the entity shown on booking, web and contract forms or invoices.
 Different Informa legal entities are responsible for different events and products. To update your personal information or marketing preferences, contact our Divisional Marketing teams listed below.
+- For Informa Connect: [integrity@knect365.com](mailto:integrity@knect365.com)
+- For Informa Connect: [integrity@informaconnect.com](mailto:integrity@informaconnect.com)
 - For Informa Engage: [privacy@informa.com](mailto:privacy@informa.com)
 - For Informa Intelligence: [updatemydetails@informa.com](mailto:updatemydetails@informa.com)
 - For Informa Markets: [imdatateam@informa.com](mailto:imdatateam@informa.com)
 - For Informa Tech: [updatemydetailsIT@informa.com](mailto:updatemydetailsIT@informa.com)
 - For Taylor and Francis: [optout@taylorandfrancis.com](mailto:optout@taylorandfrancis.com)
+For any data privacy queries or complaints, address them to the central Informa Privacy Office in the first instance.
+For any data privacy queries or complaints, you can address them to the Informa Privacy team via our [online privacy form](https://privacyportal-eu-cdn.onetrust.com/dsarwebform/c1f53e84-9f05-4169-a854-85052b63c50b/942f64ed-e8f8-440a-b4b8-3f28c9c648f8.html).
+- Postal address: Group Data Protection Officer, Informa PLC, 5 Howick Place, London, SW1P 1WG
+- Email address: [GroupDPO@informa.com](mailto:GroupDPO@informa.com)
 International coverage and variation
 Informa operates in over 20 countries, which each have varying data protection laws. This Privacy Policy applies to all Informa businesses across the world except to the extent there is a country specific requirement that supplements it, as listed in the menu on the left.
 What we collect
 This personal information relates to the following categories of people:
 - Prospects, customer contacts, subscribers and users in respect of our services and products;
 - Visitors, sponsors, exhibitors and speakers at our events;
 - Professionals featured in digital and print products such as senior executive details made available through intelligence products, research, publications
+- Authors and editors in respect of our publications
+- Authors, editors, and reviewers in respect of our publications
 - Contacts of our service providers and business partners
 Sensitive personal information
 If collecting or storing sensitive personal information, such as information relating to health, beliefs or political affiliation, we will typically ask for your explicit consent. However, there are some limited situations where this will not occur such as if you have an accident. If this does occur, we will ensure your privacy rights are protected.
 Children's personal information
 Where events and exhibitions use badge scanning technology your personal information will be used to identify you at certain access points, such as to VIP areas, seminars, entry and exit and other areas of the event. This will provide certain location information. Badges cannot be read remotely.
 The personal information obtained from badge scanning will be used for access control, security and analysing visitor traffic with a view to improving the event experience for visitors and others.
 You can also allow your badge to be scanned by event exhibitors. When you do so your contact details will be shared with the relevant exhibitor and used in accordance with applicable data protection laws, the exhibitor's privacy policy and any other notices or consents you are provided with or given at the event.
+**In marketing**
+Where we are hosting and managing a virtual exhibition or event Informa (and any third party platform provider acting on our behalf) will use your personal information provided during the registration process to host and manage this digital event and for analyzing visitor interactions and traffic with a view to improving the event experience for visitors and provide you with a personalized experience.
+When you entering a virtual spaces, zone or room such as an exhibition booth your personal information may be shared with the sponsor and exhibitor to allow them to engage with you subject to the attendee privacy notice you may have been provided during the registration and login process.
+**For our Publishing Services**
+If you publish with us, your personal information is used in connection with the dissemination and promotion of your published work, as is necessary for the purposes of our legitimate interests as a commercial organisation. Your name and affiliation will be published as part of authored work. Personal information is also used to handle payments or for other purposes, as is necessary to perform the contract entered into with us.
+In addition, we sometimes take photos and videos at events associated with your published work. Where photos and videos are taken at our events that feature you as an author, we may use those photos and videos for promotional purposes.
+**For marketing**
 The relevant Informa Controller may use your personal information to send you newsletters, offers or other marketing emails that keep you up to date with our news, events and products that may be of interest. Depending on the nature of your interaction with us and applicable data protection laws, you may have actively given us your consent (i.e. opted in) or we may be entitled to rely on your implied consent or legitimate interests to market to you. The opportunity to opt out of future marketing will always be provided and you have the right to amend your marketing preferences at any time (see Your Rights section).
 Many of our events and products are co-branded or sponsored by third party exhibitors or sponsors. We may share your details with these third party partners. Where this happens, a clear notice will be provided that gives the opportunity to opt out or opt in to such sharing as required by applicable data protection laws. The third party partner's use of your details will be in accordance with the notice provided and its privacy policy and is not covered by this Privacy Policy.
 **For customer and prospects management (including analytics and product management)**
 With your permission, from time to time Informa may use your registration details to contact you about the news alerts service. You can unsubscribe from the service at any time using links provided within our emails.
 **In automated decision-making, including profiling**
 We use fully automated algorithm-based technologies to personalise dynamic web content based on your explicit and/or implicit interests. General profiling, such as segmentation, is carried out for the purpose of providing a more relevant experience.
+When we use these techniques we use measures to avoid legally discriminatory biases and inaccuracies.
+Additionally, in our publishing business it may be used for example is where your answers to an application to receive a sample inspection copy of a textbook determines whether the request is granted, is implemented in certain cases to ensure we deliver a timely and reliable service to customers. Automated decision making is never used in any way that produces a legal or similarly significant effect.
+These automated processes may result in different content being shown to you.
+When we use these techniques we use measures to avoid legally discriminatory biases and inaccuracies. These automated processes may result in different content being shown to you.
 **For fulfilling legal obligations including anti-fraud measures and screening**
 We and other organisations may also access and use certain personal information to prevent fraud as may be required by applicable law and regulation and best practice at any given time. If false or inaccurate information is provided and fraud is identified or suspected, details may be passed to fraud prevention agencies and may be recorded by us or by them.
 To ensure we comply with international trade sanction laws and regulations, where appropriate customers, vendors and suppliers are screened against US, OFAC, BIS, UN, EU and UK sanctions lists.
 ## **Your rights**
 Informa Group operates in countries with data protection laws that provide different rights to individuals in respect of access, deletion, rectification and limiting processing of personal information. In most cases the location of the Informa Controller will determine the rights you are entitled to.
 The rights set out below apply regardless of where the Informa Controller is located. In order to understand the other rights you have, use the links for the country where the Informa Controller you engage with is located. Certain country specific requirements apply to this section, which are listed in the country supplements.
+To make a request you can contact Informa's Privacy team via our online privacy form and submitting a request [here](https://privacyportal-eu-cdn.onetrust.com/dsarwebform/c1f53e84-9f05-4169-a854-85052b63c50b/942f64ed-e8f8-440a-b4b8-3f28c9c648f8.html)
 ## **Updating your information and marketing preferences**
+We want to ensure you remain in control of your personal information. We try to ensure the personal information held about you is accurate and up-to-date. We will always provide the opportunity to opt out of future marketing communications.
+We want to ensure you remain in control of your personal information. We try to ensure the personal information held about you is accurate and up-to-date. We will always provide the opportunity to unsubscribe or opt out of future marketing communications.
+Information on how to opt out will be provided on every marketing email we send you. However, if at any stage you would like to update and/or correct such personal information, or opt-out of future marketing communications, request this by sending an email to the respective Divisional Data Management team:
+Information on how to unsubscribe or opt out will be provided on every marketing email we send you. However, if at any stage you would like to update and/or correct such personal information, or opt-out of future marketing communications, request this by sending an email to the respective Divisional Data Management team:
+- For Informa Connect: [integrity@knect365.com](mailto:integrity@knect365.com)
+- For Informa Connect: [integrity@informaconnect.com](mailto:integrity@informaconnect.com)
 - For Informa Engage: [privacy@informa.com](mailto:privacy@informa.com)
 - For Informa Intelligence: [updatemydetails@informa.com](mailto:updatemydetails@informa.com)
 - For Informa Markets: [imdatateam@informa.com](mailto:imdatateam@informa.com)
 - For Informa Tech: [updatemydetailsIT@informa.com](mailto:updatemydetailsIT@informa.com)
 - For Taylor and Francis: [optout@taylorandfrancis.com](mailto:optout@taylorandfrancis.com)
 ## **Contacting us**
 **For any questions about this Privacy Policy contact our Group Data Protection Officer.**
+For any questions about this Privacy Policy or our use of your information, write to our Group Data Protection Officer at Informa PLC, 5 Howick Place, London, SW1P 1WG or email [GroupDPO@informa.com](mailto:GroupDPO@informa.com).
+For any questions about this Privacy Policy or our use of your information, you can contact our Privacy team by submitting a request [here](https://privacyportal-eu-cdn.onetrust.com/dsarwebform/c1f53e84-9f05-4169-a854-85052b63c50b/942f64ed-e8f8-440a-b4b8-3f28c9c648f8.html).
+Protection Officer at Informa PLC, 5 Howick Place, London, SW1P 1WG.
 We hope we will be able to resolve any privacy concerns you may have. However, you always have the right to complain to any supervisory authority or other public body with responsibility for enforcing privacy laws in your country. The contact details for the supervisory authority in the country for each Informa Controller are set out in the country supplements.
 **Changes to this Privacy Policy**
 To keep up with changing legislation, best practice and changes in how we process personal information, we may revise this Privacy Policy at any time without notice by posting a revised version on this website. To stay up to date on any changes, check back periodically.
+This Privacy Policy was last updated on August 2019.
+This Privacy Policy was last updated on 01.01.2020.