HHS-OCIO Policy for Records Management

20220629_rev01 · COMPARED WITH 20211208_rev01 · ARCHIVE SNAPSHOT, DATE APPROXIMATE

Full text changes — 20211208_rev01 to 20220629_rev01

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9292Authorities include:
9393
94941. [Agency Records Management Responsibilities, 36 CFR, Chapter XII, Subchapter B (2011)](https://www.ecfr.gov/cgi-bin/text-idx).
95952. [Unlawful of Accidental Removal, Defacing, Alteration, or Destruction of Records, 36 CFR, Chapter XII, Subchapter B, §§ 1230.1 - 1230.18 (2011)](https://www.ecfr.gov/cgi-bin/text-idx).
96963. [Electronic Records Management, 36 CFR Chapter XII, Subchapter B, §§ 1236.2 - 1236.36 (2011)](https://www.ecfr.gov/cgi-bin/text-idx).
974. [Damage to, Alienation and Unauthorized Destruction of Records, 36 CFR Chapter XII, Subchapter B §§ 1228.100 - 1228.106 (2009)](https://hhs.gov/web/governance/digital-strategy/it-policy-archive/Damage%20to,%20Alienation%20and%20Unauthorized%20Destruction%20of%20Records,%2036%20CFR%20Chapter%20XII,%20Subchapter%20B%20%C2%A7%C2%A7%201228.100%20%E2%80%93%201228.106%20/(2009/).).
974. [Damage to, Alienation and Unauthorized Destruction of Records, 36 CFR Chapter XII, Subchapter B §§ 1228.100 - 1228.106 (2009)](https://www.govinfo.gov/content/pkg/CFR-2009-title36-vol3/pdf/CFR-2009-title36-vol3-part1228-subpartG.pdf).
98985. [Public Money, Property or Records, 18 U.S.C. § 641 (2011)](https://www.govinfo.gov/content/pkg/USCODE-2011-title18/pdf/USCODE-2011-title18-partI-chap31-sec641.pdf).
99996. [Concealment, Removal, or Mutilation Generally, 18 U.S.C. § 2071 (2011)](https://www.govinfo.gov/content/pkg/USCODE-2011-title18/pdf/USCODE-2011-title18-partI-chap101-sec2071.pdf).
1001007. [National Archives and Records Administration, 44 U.S.C. §§ 2101 - 2120 (2011)](https://www.govinfo.gov/content/pkg/USCODE-2011-title44/pdf/USCODE-2011-title44-chap21.pdf).
1011018. [Records Management by the Archivist of the United States and by the Administrator of General Services, 44 U.S.C. §§ 2901 - 2910 (2011)](https://www.govinfo.gov/content/pkg/USCODE-2011-title44/pdf/USCODE-2011-title44-chap29.pdf).
1021029. [Records Management by Federal Agencies, 44 U.S.C. §§ 3101 - 3107 (2011)](https://www.govinfo.gov/content/pkg/USCODE-2011-title44/pdf/USCODE-2011-title44-chap31.pdf).
10310310. [Unlawful Removal, Destruction of Records, 44 U.S.C. §§ 3106 (2011)](https://www.govinfo.gov/content/pkg/USCODE-2011-title44/pdf/USCODE-2011-title44-chap31-sec3106.pdf).
11211219. [NARA Bulletin 2015-02: Guidance on Managing Electronic Messages (2015)](https://www.archives.gov/records-mgmt/bulletins/2015/2015-02.html).
11311320. [NARA Criteria for Successfully Managing Permanent Electronic Records, (2018)](https://www.archives.gov/files/records-mgmt/policy/2019-perm-electronic-records-success-criteria.pdf).
11411421. [NARA Guidance on Records Management Language for Contracts (2019)](https://www.archives.gov/records-mgmt/policy/records-mgmt-language).
11511522. [OMB Circular A-130, Management Information as a Strategic Resource (2016)](https://www.govinfo.gov/content/pkg/FR-2016-07-28/pdf/2016-17872.pdf).
11611623. [OMB/NARA Directive M-12-18, Managing Government Records Directive (2012)](https://www.archives.gov/files/records-mgmt/m-12-18.pdf).
11711724. [OMB M-14-16, Guidance on Managing Email (2014)](https://www.archives.gov/files/records-mgmt/m-14-16.pdf).
11825. [OMB/NARA Directive M-19-21, Transition to Electronic Records (2019)](https://www.whitehouse.gov/wp-content/uploads/2019/06/M-19-21.pdf).
11825. [OMB/NARA Directive M-19-21, Transition to Electronic Records (2019)](https://www.archives.gov/files/records-mgmt/policy/m-19-21-transition-to-federal-records.pdf).
11911926. ["Public Law 113-187: Presidential and Federal Records Act Amendments of 2014", (128 Stat. 2003, Date: 11/26/2014)](https://www.govinfo.gov/content/pkg/PLAW-113publ187/pdf/PLAW-113publ187.pdf).
12012027. [Universal Electronic Records Management Requirements (2017)](https://www.archives.gov/records-mgmt/policy/universalermrequirements).
12112128. [NARA General Records Schedules (2017)](https://www.archives.gov/records-mgmt/grs.html).
12212229. [HHS Agency Records Control Schedules (2019)](https://www.archives.gov/records-mgmt/rcs/schedules/index.html).
12312330. [General Record Schedule 6.1: Email Managed under a Capstone Approach (2017)](https://www.archives.gov/files/records-mgmt/grs/grs06-1.pdf).
12412431. HHS Policy for Litigation Holds (2019).
542542- [6.]() Records Disposition Programs, 36 CFR 1224.10(c) (2011). Available at: [https://www.archives.gov/about/regulations/regulations.html](https://www.archives.gov/about/regulations/regulations.html).
543543- [7.]() Creation and Maintenance of Federal Records: How Must Agencies Create Records, 36 CFR Part 1222.34 (2012). Available at: [https://www.archives.gov/about/regulations/regulations.html](https://www.archives.gov/about/regulations/regulations.html).
544544- [8.]() Inspection of Records, 36 CFR 1220.18 (2002). Available at: [https://www.archives.gov/about/regulations/regulations.html](https://www.archives.gov/about/regulations/regulations.html).
545545- [9.]() Creation and Maintenance of Federal Records, 36 CFR Part 1222 (2012). Available at: [https://www.archives.gov/about/regulations/regulations.html](https://www.archives.gov/about/regulations/regulations.html).
546546- [10.]() Records Management by Federal Agencies, 44 U.S.C. Chapter 31 (2011). Available at: [https://www.archives.gov/about/laws/fed-agencies.html](https://www.archives.gov/about/laws/fed-agencies.html).
547547- [11.]() Public Money, Property or Records, 18 U.S.C. § 641 (2011). Available at: [https://www.law.cornell.edu/uscode/text/18/641](https://www.law.cornell.edu/uscode/text/18/641); see also Concealment, Removal, or Mutilation Generally, 18 U.S.C. § 2071 (2011). Available at: [https://www.law.cornell.edu/uscode/text/18/2071](https://www.law.cornell.edu/uscode/text/18/2071).
548- [12.]() OMB/NARA Directive M-19-21, Transition to Electronic Records (2019). Available at: [https://www.whitehouse.gov/wp-content/uploads/2019/06/M-19-21.pdf](https://www.whitehouse.gov/wp-content/uploads/2019/06/M-19-21.pdf).
548- [12.]() OMB/NARA Directive M-19-21, Transition to Electronic Records (2019). Available at: [https://www.archives.gov/files/records-mgmt/policy/m-19-21-transition-to-federal-records.pdf](https://www.archives.gov/files/records-mgmt/policy/m-19-21-transition-to-federal-records.pdf).
549549- [13.]() Definition of Records, 44 U.S.C. § 3301 (2008). Available at: [https://www.archives.gov/about/laws/disposal-of-records.html](https://www.archives.gov/about/laws/disposal-of-records.html).
550550- [14.]() Scheduling Records, 36 CFR Part 1225 (2012). Available at: [https://www.archives.gov/about/regulations/regulations.html](https://www.archives.gov/about/regulations/regulations.html).
551551- [15.]() General Records Schedules, 36 CFR Part 1227 (2011). Available at: [https://www.archives.gov/about/regulations/regulations.html](https://www.archives.gov/about/regulations/regulations.html).
552552- [16.]() Definition of Records, 44 U.S.C. § 3301 (2008). Available at: [https://www.archives.gov/about/laws/disposal-of-records.html](https://www.archives.gov/about/laws/disposal-of-records.html).
553553- [17.]() Federal Records: What Definitions Apply to the Regulations in Subchapter B, 36 CFR 1220.18 (2011). Available at: [https://www.archives.gov/about/regulations/regulations.html](https://www.archives.gov/about/regulations/regulations.html).
554554- [18.]() Definition of Records, 44 U.S.C. § 3301 (2008). Available at: [https://www.archives.gov/about/laws/disposal-of-records.html](https://www.archives.gov/about/laws/disposal-of-records.html).
555555- [19.]() Records Management by the Archivist of the United States and by the Administrator of General Services: Definitions, 44 U.S.C. § 2901 (2011). Available at: [https://www.archives.gov/about/laws/fed-agencies.html](https://www.archives.gov/about/laws/fed-agencies.html).
556556
557557Content created by Office of the Chief Information Officer (OCIO)
558Content last reviewed April 28, 2021
558Content last reviewed June 22, 2022