HHS-OCIO Policy for Records Management

DATED 2020-08-18 · VERSION 20210227_rev01 · COMPARED WITH 20201018_rev01 · ARCHIVE SNAPSHOT

Full text changes — 20201018_rev01 to 20210227_rev01

COLOUR MARKS THE SEVERITY OF A FLAGGED CLAUSE · + AND − MARK ADDED AND REMOVED

9191
9292Authorities include:
9393
94941. [Agency Records Management Responsibilities, 36 CFR, Chapter XII, Subchapter B (2011)](https://www.ecfr.gov/cgi-bin/text-idx).
95952. [Unlawful of Accidental Removal, Defacing, Alteration, or Destruction of Records, 36 CFR, Chapter XII, Subchapter B, §§ 1230.1 - 1230.18 (2011)](https://www.ecfr.gov/cgi-bin/text-idx).
96963. [Electronic Records Management, 36 CFR Chapter XII, Subchapter B, §§ 1236.2 - 1236.36 (2011)](https://www.ecfr.gov/cgi-bin/text-idx).
974. [Damage to, Alienation and Unauthorized Destruction of Records, 36 CFR Chapter XII, Subchapter B §§ 1228.100 - 1228.106 (2009)](https://hhs.gov/Damage%20to%2C%20Alienation%20and%20Unauthorized%20Destruction%20of%20Records%2C%2036%20CFR%20Chapter%20XII%2C%20Subchapter%20B%20%C2%A7%C2%A7%201228.100%20%E2%80%93%201228.106%20%282009%29.%20).
974. [Damage to, Alienation and Unauthorized Destruction of Records, 36 CFR Chapter XII, Subchapter B §§ 1228.100 - 1228.106 (2009)](https://hhs.gov/web/governance/digital-strategy/it-policy-archive/Damage%20to,%20Alienation%20and%20Unauthorized%20Destruction%20of%20Records,%2036%20CFR%20Chapter%20XII,%20Subchapter%20B%20%C2%A7%C2%A7%201228.100%20%E2%80%93%201228.106%20/(2009/).).
98985. [Public Money, Property or Records, 18 U.S.C. § 641 (2011)](https://www.govinfo.gov/content/pkg/USCODE-2011-title18/pdf/USCODE-2011-title18-partI-chap31-sec641.pdf).
99996. [Concealment, Removal, or Mutilation Generally, 18 U.S.C. § 2071 (2011)](https://www.govinfo.gov/content/pkg/USCODE-2011-title18/pdf/USCODE-2011-title18-partI-chap101-sec2071.pdf).
1001007. [National Archives and Records Administration, 44 U.S.C. §§ 2101 - 2120 (2011)](https://www.govinfo.gov/content/pkg/USCODE-2011-title44/pdf/USCODE-2011-title44-chap21.pdf).
1011018. [Records Management by the Archivist of the United States and by the Administrator of General Services, 44 U.S.C. §§ 2901 - 2910 (2011)](https://www.govinfo.gov/content/pkg/USCODE-2011-title44/pdf/USCODE-2011-title44-chap29.pdf).
1021029. [Records Management by Federal Agencies, 44 U.S.C. §§ 3101 - 3107 (2011)](https://www.govinfo.gov/content/pkg/USCODE-2011-title44/pdf/USCODE-2011-title44-chap31.pdf).
10310310. [Unlawful Removal, Destruction of Records, 44 U.S.C. §§ 3106 (2011)](https://www.govinfo.gov/content/pkg/USCODE-2011-title44/pdf/USCODE-2011-title44-chap31-sec3106.pdf).
12012027. [Universal Electronic Records Management Requirements (2017)](https://www.archives.gov/records-mgmt/policy/universalermrequirements).
12112128. [NARA General Records Schedules (2017)](https://www.archives.gov/records-mgmt/grs.html).
12212229. [HHS Agency Records Control Schedules (2019)](https://www.archives.gov/records-mgmt/rcs/schedules/index.html).
12312330. [General Record Schedule 6.1: Email Managed under a Capstone Approach (2017)](https://www.archives.gov/files/records-mgmt/grs/grs06-1.pdf).
12412431. HHS Policy for Litigation Holds (2019).
12512532. HHS Policy for Implementing Electronic Mail (Email) Records Management (2019).
12633. [HHS Policy for Rules of Behavior for Use of Information and IT Resources (2019)](https://hhs.gov/web/governance/digital-strategy/it-policy-archive/hhs-rules-of-behavior-for-the-use-of-hhs-information-and-it-resources-policy.html).
12633. [HHS Policy for Rules of Behavior for Use of Information and IT Resources (2019)](https://www.hhs.gov/web/governance/digital-strategy/it-policy-archive/hhs-rules-of-behavior-for-the-use-of-hhs-information-and-it-resources-policy.html).
12712734. HHS Policy for Mobile Devices and Removable Media (2019)
128128
129129## 6\. Policy
130130
131131In order to maintain all HHS records in accordance with applicable statutory and regulatory requirements, each OpDiv and StaffDiv is required to establish and maintain a records management program meeting the following minimum requirements:
132132
550550- [14.]() Scheduling Records, 36 CFR Part 1225 (2012). Available at: [https://www.archives.gov/about/regulations/regulations.html](https://www.archives.gov/about/regulations/regulations.html).
551551- [15.]() General Records Schedules, 36 CFR Part 1227 (2011). Available at: [https://www.archives.gov/about/regulations/regulations.html](https://www.archives.gov/about/regulations/regulations.html).
552552- [16.]() Definition of Records, 44 U.S.C. § 3301 (2008). Available at: [https://www.archives.gov/about/laws/disposal-of-records.html](https://www.archives.gov/about/laws/disposal-of-records.html).
553553- [17.]() Federal Records: What Definitions Apply to the Regulations in Subchapter B, 36 CFR 1220.18 (2011). Available at: [https://www.archives.gov/about/regulations/regulations.html](https://www.archives.gov/about/regulations/regulations.html).
554554- [18.]() Definition of Records, 44 U.S.C. § 3301 (2008). Available at: [https://www.archives.gov/about/laws/disposal-of-records.html](https://www.archives.gov/about/laws/disposal-of-records.html).
555555- [19.]() Records Management by the Archivist of the United States and by the Administrator of General Services: Definitions, 44 U.S.C. § 2901 (2011). Available at: [https://www.archives.gov/about/laws/fed-agencies.html](https://www.archives.gov/about/laws/fed-agencies.html).
556
557Content created by Office of the Chief Information Officer (OCIO)
558Content last reviewed August 18, 2020